Tips for interviews



An interview is an important process conducted between companies and job applicants to prevent mismatch. Through Offerme (HRDatabank), interview can be conducted using the chat function.



Why are interviews conducted?


Interviews are conducted in order to know the “you” that are not written on the resume and assess your communication ability. Of course, staying calm and ample preparation is required. Showing the interviewers your willingness to work is also vital. Also, if possible, do refrain from saying sentences such as “I cannot do it” and things you don’t mean it. Above all, being honest and frank with the companies is one of the trick to prevent mismatch.



Tips for interviews


  1. Answer question within 1 minute.

It is recommended to speak for around 1 minute so that the interviewer can digest what you said at ease. Speaking for more than 1 minute might cause the interviewer to lose focus on your content. Depending on the context of the question, do speak while bearing in mind the 1 minute rule.


  1. Interview is the first impression

According to Albert Mehrabian theory, attitude and congruence, three elements account differently for one’s impression of a person. The elements are specifically, visual information (eyes / facial expressions/ gestures/ line of sight) (55%), auditory information (quality of voice / speed / loudness / tone) (38%) and linguistic information (meaning of content / significance of word (7%). The first impression are usually decided within the first 3 to 5 seconds of meeting. Visual information accounts for 55% of one’s first impression. If the first impression is good, one will then be interested to look at the other party’s good traits. On the contrary, if the first impression is bad, one will usually pay more attention to the bad traits. On the flip side, the content of what you speak only accounts for 7% of the first impression, it is fine even if you are not too enthusiastic in speaking.


  1. Do mock interview to pass

Taking reference from Albert Mehrabian theory, inference can be made that one does not need to worry about the content that much. Above all, what is important is that one is able to reply to the question asked in a coherent manner. In order to convey and conclude what you want to say succinctly, a lot of practice is required.



Speaking tips


  1. Start from conclusion

By starting from the conclusion, the listener will be able to anticipate what you want to convey. Even if you are not fluent in Japanese, you will be able to get most of your message across starting from the conclusion.


  1. Scoop out the main points

Why does the interviewer asked a question? Think about the question and understand what the interviewer is trying to ask. After analyzing the question, make a sound judgement on what are the necessary things you have to convey, in a terse manner.


  1. Speak frankly

There are times when it is hard for you to say something lest affecting your impression. Due to that, mumbling and stuttering occur. However, it is important to talk about those kind of content frankly.


  1. Listen obediently

At times, while talking to the interviewer, he or she might give suggestion on how things should be done. In this case, do not refute with groundless excuse but instead, just agree with him or her even if you do not agree. This is because, listening to the speaker is important.


  1. Speak in a clear loud volume with smile

The interviewer will not be able to hear what you want to convey if the volume is too soft, instead it might cause them to be irritated. In addition, do not speak while smiling nervously, as it will make your expression awkward. In order to avoid leaving bad impression, it is important to speak in a loud clear voice with vibrant smiles.



“I don’t know, I have not thought about that”


Sometimes questions asked might be hard to comprehend, also, even with ample preparation there are times where unsuspected questions were raised. During that time, do not fluster and instead.


  1. Think

It is important to say “I have not thought of this yet, please give me some time to think about it” when you stumble upon some tough questions. Do ask for permission politely to think about the questions. This method is effective in buying you some time to think about the context. Also remember that it is important to be honest and express yourself clearly to the interviewers.


  1. Say “I don’t know” if you do not understand.

You will not fail the interview just by saying that you don’t understand. It is crucial to tell the interviewers honestly if you do not understand the question or what they said. In fact, it will be worse if you pretend to know it all.



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